Stage Portal replaces the group threads, countless spreadsheets, scattered PDFs, and email chains with one system built specifically for music venues.
Join 500+ Venues, Artists and Managers already using Stage Portal tools
Setup in minutes
Sound Familiar?
Independent venues are doing incredible work but the operational reality is brutal. One or two people carrying the entire weight of booking, artist advancement, crew management and equipment. And every piece of critical information living somewhere different.
Rider in an email. Setlist in a WhatsApp. Crew rota on a spreadsheet. Guest list in someone's notes app. You spend half your week just trying to find the right version of the right document.
Chasing riders, resending tech specs, explaining load-in times for the third time. The admin of getting a band properly briefed falls entirely on you, every single show.
Your team changes show by show. But there's no clean way to bring a casual crew member up to speed quickly, share what they need to know, and get them off the system cleanly when the night's done.
You've patched together Google Drive, spreadsheets, email threads and messaging apps to run your venue. You think its working but it's actually hindering you. None of it was built for live music at the grassroots level.
You shouldn't need five tools to run one show. Stage Portal replaces the patchwork with one platform built specifically for how independent venues like yours actually operate, from the first artist enquiry to the final load-out.
5 out of 5 stars
⭐⭐⭐⭐⭐
“Stage Portal has completely transformed the way we manage our bookings and connect with performers. what used to be a time consuming process of messages, calls and endless back and forth is now streamlined into an easy to use platform.”
Features
You’ve got the talent, the crowd, and the energy. Now get the systems to match. Stage Portal is built by people who’ve run bands, festivals, and venues, so it's not generic event software repurposed for live music.
Stage Portal replaces the WhatsApp chains, scattered PDFs, and last-minute chaos with one organised system, for every artist, band, venue and organiser putting on shows.
Manage every gig, confirmed booking, and show detail in one shared system. From initial hold to load out, nothing lives in someone’s inbox. Your whole team always has the same picture.
Stop chasing riders by email. Artists submit their tech riders and hospitality requirements directly into Stage Portal in a standardised format you can actually use. Less back-and-forth, faster load-in prep, and no last-minute surprises on the night.
Know exactly where your gear is and who has it. Allocate equipment to shows, track cross-hires, and avoid the expensive 'where’s the DI box?' conversation at every soundcheck. Your entire inventory, always accounted for.
Assign your sound engineer, bar staff, security, and crew to shows in minutes. Everyone gets notified with their role, timing, and show details automatically. No group texts. No chasing confirmations. No one turning up not knowing what they’re doing.
Auto-generate run sheets that update in real time as your show details change. Guest lists stay live and shareable right up to doors. Your team always has the current version on any device, without anyone resending a PDF.
Track income and costs per show, month or year. Eaisly see which nights are profitable, which aren’t, and why.
See trends across your programme: attendance, revenue, genre, booking lead times. Use real data to decide which nights to grow, which to cut, and where to focus to build a more sustainable venue.
Set Up in 15 Minutes.
No training, no onboarding calls, no steep learning curve needed. Start with one gig and build from there.
Sign up today, no credit card needed. You've got 30 days to explore the full platform before you pay a penny.
Book your free onboarding session with the Stage Portal team. We'll import your bookings, set up your crew and equipment, and get everything configured for the way your venue works. We will also run a live webinar training session for your staff, so everyone knows the platform from day one. No steep learning curve. No figuring it out alone..
Every team member, crew role, rider requirement, and guest list in one place. Walk into show day organised, not overwhelmed.
Pricing
Built for venues like yours. Priced for where you are right now.
Basic
Best for smaller independent venues getting started with one organised system.
Start Free Trial →Advanced
For venues running 3–5 nights a week with a team of up to five people.
Start Free Trial →Pro
Best for venues running multiple nights a week with a larger team.
Start Free Trial →30-day free trial · No credit card required · Cancel anytime
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
