A Guide To

Adding Your First Event in Stage Portal

Adding your first event is one of the quickest ways to start seeing the value of Stage Portal. Once your events are inside the system, all your logistics, communication, riders, schedules, and crew information work together automatically.

This guide will walk you through how to create your first event inside Stage Portal,  whether it’s a gig, rehearsal, tour date, or festival slot.

Watch a video guide

Before You Begin

To follow this guide, you’ll need:

• A Stage Portal account
• Your artist profile already created
• Basic event information such as date, time, and location
• (Optional) Rider or setlist details ready to add later

If you haven’t set up your profile yet, you can complete that first:
Guide: How to Set Up Your Band in Stage Portal

Step 1: Open the Events Dashboard

Once you're logged in:

• Either:
  From the left-hand menu, select Events 

or

• If you are in your band workspace, select events from the top menu.

Next you’ll see your Events Dashboard,  this will become your main overview of all upcoming and past gigs.

Tip: Your events dashboard becomes more powerful as you add more information. It will show automatic status updates, rider progress, setlist visibility, and more.

Step 2: Click “Create New Event”

In the top right corner, click:

➕ Create Event

This opens the event creation form where you’ll enter the core details for your gig.

Step 3: Add Your Event Details

Here you’ll enter all the key information, including:

Event Name
Give your event a clear title.

Examples:

• “The Finsbury — Headline Show”
• “Rehearsal Session — Studio 3”
• “Summer Festival — Main Stage”

Event Type

Choose from the dropdown:

• Gig
• Practice
• Social
• Other

This helps organise your dashboard later.

Date & Time

Add your event date, load-in time, soundcheck time, and stage time.
Stage Portal will automatically begin to build your run sheet from this.

Location
Add the venue name and address.
Venues using Stage Portal will automatically sync details with you.

Add Notes (Optional)
Use this for anything important: parking details, promoter contacts, gear reminders.

Step 4: Add Your Technical Details (Optional Now, But Helpful)

You can complete this step immediately or come back to it later.

By building and adding your rider you can attach:

• Technical rider
• Hospitality rider
• Guest list
• Stage plot
• Backline needs

All of this becomes visible to the relevant people automatically, no forwarding messages required.

Step 6: Add Your Setlist

This is optional but to keep your band up to date you can click on the setlist tab and select one your saved setlists or add a new one to the event. 

Add Multiple Gigs, Quickly

If you have multiple gigs you would like to add quickly, you can use the bulk upload feature in Stage Portal. 

On the main dashboard select the configure button on the left hand side. Here you can download the example .csv file and add your gigs into the file. Make sure to add the right details to the right column. 

Simply then upload your .csv file into Stage Portal and all of your gigs will be in the system, ready to go. 

Next Steps

Once your first event is created, you can explore these features:

 👉 How to Build Your Rider in Stage Portal
 👉 How to Create Your Stage Plot
 👉 How to Use the Setlist Creator
 👉 How to add expenses