New slides at 8am.
The speaker sent an updated deck on the morning of the event. To someone who's on leave.
Now taking founding partners
Less chasing.
More showtime.
The AV brief is in one inbox. The keynote's flight details are in another. The run of show is version 7 of a spreadsheet nobody quite trusts.
Stage Portal Events puts speakers, crew and suppliers in one place, from first brief to final cue. Each person sees only the part they need.
Speakers, crew and suppliers never pay · No per-delegate fees
Live run of show
Leadership Summit
Thursday, 18 June · Programme overview
| TIME | SESSION / CUE | STATUS |
|---|
✓ Everyone has the latest version.
One change. The whole team in sync.
Illustrative preview of the run of show, in build · try the room tabs
FOR THE EVENTS YOU MAKE HAPPEN
ConferencesCompany offsitesAwards & galasLeadership summits
Sound familiar?
The event went well.
The week before nearly didn't.
If you run events with speakers, crew and a handful of suppliers, at least one of these has happened to you.
Three dietary lists.
Catering has one, the venue has another, and the one in your inbox has two changes neither of them saw.
Last Tuesday's run of show.
The AV team are cueing from a version two edits out of date. You find out during the second session.
Why we built this
We've been the person holding the clipboard.
Before Stage Portal, the team has decades of experiences in events ranging from, summits, festivals, live music and corporate events.
The problem was always the same. Everyone who needed information had a slightly different version of it, and one person spent the week chasing the rest.
So we built Stage Portal for live music, where it now handles riders, crew, schedules and advancing for artists, venues and festivals. Stage Portal Events brings the same system to corporate events, with speakers, sessions, teams and suppliers all in one place.
Ben Wratten · Co-founder
The speaker portal
Great speakers.
Less back-and-forth.
Speakers add everything you need themselves, in one place. You get one less thing to chase.
- →Bios, headshots and session details
- →AV requirements and presentation slides
- →Deadlines and reminders that chase for you
AL
Your speaker checklist
Alex Lee · Leadership Summit · Example
- Bio & headshot✓ Complete
- Session details✓ Complete
- AV requirements✓ Complete
- Presentation slidesDue 11 June
Every detail, connected
The event behind
the experience.
Running today for venues and festivals
In build with founding partners
Line-ups & schedules
Build the programme, set timings and share it with everyone who needs it.
Advancing & requirements
Collect technical, hospitality and access needs from each act or speaker before the day.
Crew management
Who's working, when they're needed and what they need to know.
Reports in one click
Tech packs for AV. Dietary lists for catering. Guest lists for the door.
Event expenses
Log fees and costs against the event as they happen.
Live run of show
Multiple rooms and tracks, cue timings, and a show-caller view that updates for everyone at once.
Travel & accommodation
Flights, rooming lists and transfers together, with a warning when an arrival and a check-in don't line up.
Two-way calendar sync
Google and Outlook, with updates flowing both ways.
Works next to your registration tool
Keep whatever handles delegates and tickets. No per-delegate fees, and no three-month onboarding project.
★★★★★
"What used to be a time-consuming process of messages, calls and endless back and forth is now streamlined into an easy-to-use platform."
Carrie Welch - Venue owner
WebSummit Startup Showcase
Véyaon Award for Innovation
Guernsey Venture Challenge winner
Founding partners
Help shape it.
We'll set it up for you.
We're working with a small group of event teams and agencies on their first events in early 2027. Here's the deal.
- 01We set up your first event with you, on a call
- 02Priority support from the team
- 03Founding pricing, locked in for as long as you stay
- 04Input in what we features are added first.
Questions
Is it ready to use now?+
The core (schedules, advancing, crew, reports, expenses) runs today for venues, managers and festivals. The event platform, travel tracking and calendar sync are being built with founding partners for Q4 2026.
Does it replace our registration or ticketing tool?+
No. Keep whatever you use for delegates. Stage Portal Events handles the people and logistics behind the event, and you can bring guest lists in from a spreadsheet.
What does it cost?+
One price per team, with no per-delegate or per-seat fees. Founding partners get founding pricing locked in. We'll go through it on the walkthrough.
Do speakers, crew and suppliers need to pay?+
Never. They get a link to their own view and update their details from there.
Can we manage more than one room?+
That's the plan for the live run of show: multiple rooms and tracks, cue timings and a show-caller view. It's one of the first things we're building with founding partners.
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